Greater Starkville Development Partnership
The Greater Starkville Development Partnership (GSDP) is seeking applications for the position of Office Manager. Interested candidates should submit a cover letter, resume, and a minimum of three professional references to the GSDP: Attn: Mike Tagert, President & Chief Executive Officer (CEO), 200 East Main Street, Starkville, MS 39759 or via email to mtagert@Starkville.org (preferred).
Applications will be taken until an acceptable candidate has been selected.
VISION: The Office Manager will have a great opportunity to work with a committed and dedicated staff that value the community in which they live. We are seeking a professional with a thorough knowledge of accounting and office management. The ideal candidate will be skilled at QuickBooks Online (QBO) accounting software, budget preparation, bank statement reconciliation, property management, and other duties as assigned by the CEO. This individual should be capable of communicating the finances to the CEO and other stakeholders, as needed. The candidate will also serve as an executive assistant to the CEO. The candidate should have strong administrative skills.
I. GENERAL RESPONSIBILITIES AND DUTIES:
II. DETAILED DUTIES INCLUDE, BUT ARE NOT LIMITED TO:
- BOOKKEEPING: Manages day-to-day financial operations by monitoring accounts, maintaining accurate records on accounts payable and receivable, and making bank deposits. Assists staff with all duties related to financial management including invoicing, reporting, and credit card processing. Coordinates with payroll department to record payroll journal entries in QBO and file tax forms. On a monthly basis, reconciles all bank and credit card accounts and prepares financial statements for the Greater Starkville Development Partnership, Oktibbeha County Economic Development Authority, Starkville Convention & Visitors Bureau and Starkville Main Street Association. On a quarterly basis, coordinates with the Director of Membership Development to send invoices for chamber membership dues through QBO. Acts as the point of contact for the three annual audits, submitting all requested documents and financial reports, as needed. Assists the President & CEO in the development and implementation of each annual budget. Manage other duties as assigned.
- OFFICE OPERATIONS/AMINISTRATIVE SUPPORT: Acts as executive assistant to President & CEO. Provides administrative support to ensure efficient operation of office to include answering front-desk phone calls, opening and sorting mail, greeting and assisting visitors to the Partnership office and Welcome Center, ordering office supplies, filing, coordinating conference room reservations, providing technical support for virtual meetings, and composing and editing correspondence. On a monthly basis, provides administrative support to the board of directors for the Partnership and OCEDA by sending meeting reminders, composing meeting packets, and taking minutes for each of these board meetings; and other duties as assigned.
- PROPERTY MANAGER: Coordinates annual lease documents and renewals, coordinates maintenance and repairs for GSDP office and Main Street Properties rental units; provides information to CEO on rental requests; and serves as the point of contact for building tenants; and other duties as assigned.
- BENEFITS COORDINATOR: Acts as administrator for GSDP employee benefits including health insurance, life insurance and retirement plan. Submits all needed documentation and completes reports to ensure compliance.
III. ACCOUNTABILITY AND WORK ENVIRONMENT:
The Office Manager shall be directly accountable to the President & CEO of the Partnership. Occasional work time, outside of the typical 8:00am – 5:00pm work schedule, may be required.
QUALIFICATIONS / APPLICATION PROCESS:
REQUIRED: Applicants should possess the minimum of a bachelor’s degree from a four-year accredited university or college; and a minimum of two (2) years of experience in accounts payable, received, and bank account reconciliation; and a minimum of two (2) years of experience in office management and administrative assistance.
PREFERRED: Degree in business, accounting, finance or related field; proficient in QuickBooks Online software; experience in working with multiple legal entities; experience in benefits administration; experience in property management; experience in front-desk customer service. Notary Public preferred.
SALARY AND BENEFITS: The salary is commensurate with qualifications, education, and work experience levels of the candidate. The annual salary range is $40,000-$50,000. Health care, life insurance, retirement, and paid vacation/sick leave benefits are provided with this position.
APPLICATIONS and PROCESS: Please provide a cover letter, resume, and a minimum of three professional references to Mike Tagert, President & Chief Executive Officer, at mtagert@Starkville.org. Any questions regarding the job may also be directed to Mike Tagert at the above email address or 662-323-3322. Applications will be received until an acceptable candidate has been selected.
The Greater Starkville Development Partnership is an equal opportunity employer to all qualified individuals without regard to race, color, age, sex, religion, sexual orientation, national origin or any other basis prohibited by law.