Position: Office Administrator
Position Overview
We are seeking a highly organized, customer-focused Office Administrator who also serves as the primary Receptionist . This integral, dual-role position is essential to creating a professional, welcoming environment while ensuring smooth and efficient office operations.
Key Responsibilities
Reception & Front Desk Duties:
• Serve as the first point of contact for visitors, customers, and vendors.
• Answer and route incoming calls and emails professionally.
• Welcome guests and assist with inquiries.
• Maintain a clean and organized front-desk area.
• Receive, log, and distribute mail and packages.
Office Management:
• Manage office supply inventory and ordering.
• Coordinate maintenance for office equipment.
• Maintain filing systems such as accounting & human resources.
• Assist with document preparation and administrative tasks.
Administrative Support:
• Support management team with paperwork, communications and special projects.
• Prepare meeting materials and manage calendars.
• Handle invoice processing and expense tracking.
• Prepare and distribute memos and internal communications.
• Prepare and memorialize monthly Food Safety & Quality Training meetings
• Prepare meeting minutes of quarterly management meetings
Qualifications Required:
• High school diploma or equivalent.
• Experience in office administration or receptionist roles.
• Strong communication and customer service skills.
• Proficiency in Microsoft Office and ability to learn basic functions of our ERP system.
• Excellent organizational abilities.
Preferred:
• Industry experience in manufacturing, distribution or related fields.
• Familiarity with office management systems.
• Basic accounting knowledge.
Personal Attributes:
• Dependable and punctual
• Strong attention to detail
• Ability to maintain confidentiality
• Team-oriented with a positive attitude
Physical Requirements:
• Ability to sit or stand for long periods
• Light lifting up to 20 lbs
How to Apply:
Go to expresspros.com > Associate Sign-In. Create account, verify email, add 3 employment histories minimum. click Send. Call or text after submitting.