Job Summary:
The Administrative & Accounting Assistant supports a range of financial and administrative functions, including accounts payable/receivable, bill payment, insurance coordination, payroll reporting support, reconciliations, property management support as needed and maintaining accurate records. This is a part time position that will take 2.5 to 3 days a week.
 
Key Responsibilities:

• Maintain organized digital and physical filing systems
• Manage business insurance documentation and renewal schedules
• Support workers’ compensation and payroll-related reporting
• Process invoices, check requisitions and purchase orders with accuracy
• Respond to vendor and customer inquiries professionally and promptly
• Record financial transactions in accounting software. Reconcile general ledger and vendor accounts; assist with monthly expense reports.
• Prepare documentation for audits and issue tax forms (e.g. 1099s) Process deposits, receipts and transfer checks.
• Maintain fixed asset records and ensure accurate posting to general ledger
• Communicate financial information effectively through reports and written materials
• Handle returned checks and maintain associated records
• Handles security deposits and refunds
• Verifies check clearing with banking institution
• Answers phone and assists property manager as needed
• Other duties as assigned

• Proficient with office equipment and accounting software (Appfolio experience a plus)
• Strong attention to detail and organizational skills. Able to interpret and apply accounting standards
• Effective communicator with ability to prepare and explain financial data
• Comfortable with sedentary office work and routing handling of equipment
• Analytical and capable of evaluating data trends and discrepancies

• Associate’s degree in Business, Accounting or related field
• 3+ years of experience in accounting, purchasing, or inventory management
• Valid driver’s license
• Equivalent education and experience considered